User Guide
Split CIP Items
Only a CIP Item that is in “Pending” status can be split. If a CIP Item is in an “Assigned” status and needs to be split, edit the CIP Item, remove the CIP Asset, and save the record. Thus, the status of the CIP Item will be changed to “Pending.” Lastly, a CIP Item can only be split into two CIP Items.
Steps to Split a CIP Item:
Navigate to the CIP Item that needs to be split and select it.
Click on the Split button
Enter the Name in the “New Description,” the amount to be split (should always be less than the total amount present on the CIP Item), and Comments if needed.
Click Yes.
The system will automatically calculate the remaining amount for the other CIP Item. The user will be shown a success message saying, “Action Split has been performed on the CIP Item.”
Navigate to Fixed Assets > CIP Items to see the two CIP Items that were Split.
With the creation of a new Pending CIP Item, the amount of the parent CIP Item will decrease by the amount of the new CIP Item.
Expense CIP Items
Steps to Expense a CIP Item:
Navigate to the CIP record (Fixed Assets > CIPs) and verify the following:
a. It has at least one CIP Item.
b. The CIP Item should have the workflow status “Pending.”
c. It has an “Expense GL Account” selected.
Open the CIP Item to be expensed.
Click on Mark as to be expensed.
The workflow status of the CIP Item will be changed to “To be Expensed.” Click on the Write to Expense button present on the CIP.
Provide the GL Posting Date and Comments if needed.
Click Yes.
The CIP Items will now have the workflow status of “Expensed.” There will also be a message at the top of the screen saying, “Action Write to Expense has been performed,” and the GL batch will be created with a link to it attached to the CIP Item record.
If a CIP Item is in an “Assigned” status and needs to be expensed, edit the CIP Item, remove the CIP Asset, and save the record. Thus, the status of the CIP Item will be changed to “Pending.”
